{"id":10466,"date":"2025-04-22T09:49:00","date_gmt":"2025-04-22T08:49:00","guid":{"rendered":"https:\/\/www.quabu.eu\/?p=10466"},"modified":"2025-05-22T15:55:21","modified_gmt":"2025-05-22T14:55:21","slug":"que-es-assets-data-manager-y-por-que-deberias-prestarle-atencion","status":"publish","type":"post","link":"https:\/\/www.quabu.eu\/en\/que-es-assets-data-manager-y-por-que-deberias-prestarle-atencion\/","title":{"rendered":"\ud83e\udde0 What is Assets Data Manager and why should you pay attention to it?"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"10466\" class=\"elementor elementor-10466\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5cd017b5 e-flex e-con-boxed e-con e-parent\" data-id=\"5cd017b5\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3710d0e5 elementor-widget elementor-widget-text-editor\" data-id=\"3710d0e5\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In IT asset management (ITAM), most organizations face the same problem: <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">The asset data is everywhere.<\/strong>, duplicates, incomplete or outdated. An Excel sheet here, an old database there, and some flat file that nobody wants to touch... does it sound familiar?<\/p><p>With this context, it is born <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Assets Data Manager<\/strong>, a solution from Atlassian designed for <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">to establish order and structure in everything that relates to your assets<\/strong>: from laptops and licenses to locations, contracts, IoT devices or industrial machinery.<\/p><p>but... <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">What is it exactly and why does it matter?<\/strong><\/p><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\ud83d\udd0d The problem: scattered, incomplete, and unreliable data<\/strong><\/h3><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Before talking about solutions, let's talk about the symptoms. Most organizations suffer from one (or several) of these diseases:<\/p><ul><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">there are <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">multiple data sources<\/strong> not connected to each other.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">The data is not updated automatically: like a static image<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Los datos no se actualizan autom\u00e1ticamente: es una instant\u00e1nea est\u00e1tica.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Each team uses its own 'version of reality'.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Time is wasted on repetitive or manual tasks of data loading and cleaning.<\/li><\/ul><p>What is the result? Loss of efficiency, poorly informed decisions, and a lot of extra work that could be avoided.<\/p><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\ud83e\udde9 The solution: an intelligent and automated data manager<\/strong><\/h3><p><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Assets Data Manager<\/strong> it is a tool integrated into Jira Service Management (JSM), available in the plans <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Premium and Enterprise<\/strong>, that allows:<\/p><p>\u2705 <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Connect external data sources<\/strong> (CSV files, APIs, databases\u2026).<\/p><p>\u2705 <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Transform, clean and normalize data automatically<\/strong>.<\/p><p>\u2705 <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Unify and keep the assets database updated.<\/strong>.<\/p><p>\u2705 <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Automate repetitive tasks<\/strong>, how to detect duplicates or mark obsolete objects.<\/p><p>With this tool, <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">The IT area and other support areas can rely on asset data being consistent, current, and useful for the business.<\/strong>.<\/p><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\ud83e\udde0 What is exactly Assets Data Manager?<\/strong><\/h3><p>At a technical level, Assets Data Manager is a data ingestion and transformation system that operates in stages. Its architecture is based on a <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">modular processing flow<\/strong>, where you can<\/p><ol><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">input data<\/strong> from any source compatible.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">transform data<\/strong> (rename fields, normalize formats, remove duplicates, group).<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Validate the data<\/strong> according to defined rules.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Publish them in Assets<\/strong> automatically or on a scheduled basis.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Monitor<\/strong> the process with auditing and traceability.<\/li><\/ol><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">This approach allows any data load to stop being a 'manual import' and become an <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">automated, repeatable, and auditable flow<\/strong>.<\/p><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\ud83d\udd27 What can you do with it in the real world?<\/strong><\/h3><p>This is where it shines. Some <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">common use cases<\/strong> of Assets Data Manager:<\/p><ul><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Import and keep your hardware inventory updated from an external system.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Synchronize software licenses with data from contracts or purchases.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Keep the objects that are in use vs. in stock vs. retired in order.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Detect differences between what is in the ERP and what the IT team sees.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Preparing migrations to the cloud from Data Center environments.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Automatically clean objects with no activity (technical, financial or usage).<\/li><\/ul><p>And all of this with <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">automated validations, quality control and auditing<\/strong>, to ensure that the data is correct before it comes into play.<\/p><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\ud83d\udd10 And what about security, permissions and compliance?<\/strong><\/h3><p>Atlassian has designed Data Manager with compliance in mind:<\/p><ul><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Complies with security standards (SOC2, ISO 27001, etc.).<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Supports permission control by user and by role.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">It works in environments with <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Data Residency<\/strong>.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Every step of the process can be audited: you know who did what, when and why.<\/li><\/ul><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">This makes it a viable solution even in environments with high regulatory or traceability requirements.<\/p><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\ud83d\udce6What do you need to use it?<\/strong><\/h3><p>To be able to use Assets Data Manager you need:<\/p><ul><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">An <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Premium or Enterpriese plan<\/strong> of Jira Service Management Cloud.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">To have activated <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">Assets<\/strong> and having defined at least one asset scheme.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Having a user with JSM agent permissions.<\/li><\/ul><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">And if you want to prepare yourself before using it, we at Quabu recommend:<\/p><ol><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Audit your data sources.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Define what type of assets you need to consolidate.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Identify those responsible for data quality.<\/li><li data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Define transformation rules (names, categories, formats\u2026).<\/li><\/ol><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\ud83e\udded Our vision from Quabu<\/strong><\/h3><p>From our point of view, Assets Data Manager is one of those tools. <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">that can completely change the level of maturity of a support team, IT or facilities.<\/strong>.<\/p><p>Why?<\/p><p>Because it eliminates manual tasks, breaks down silos and allows for <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">data should be a real asset<\/strong> (not a burden).<\/p><p>In our projects with clients who manage complex inventories, we have seen how <strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">In our projects with clients who manage complex inventories, we have seen how<\/strong>.<\/p><p>And now that Assets is positioning itself as a transversal environment (rather than just technical), Data Manager is the perfect complement to make it scalable, automated, and reliable.<\/p><h3 data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"heading\" data-prosemirror-node-block=\"true\"><strong data-prosemirror-content-type=\"mark\" data-prosemirror-mark-name=\"strong\">\u2705 In summary<\/strong><\/h3><div class=\"tableView-content-wrap\" data-prosemirror-initial-todom-render=\"true\" data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"table\" data-prosemirror-node-block=\"true\"><div data-testid=\"table-alignment-container\"><div class=\"pm-table-resizer-container\"><div class=\"resizer-item display-handle\"><div class=\"pm-table-container\" data-number-column=\"false\" data-layout=\"default\" data-testid=\"table-container\"><div><table style=\"height: 727px;\" width=\"979\" data-number-column=\"false\" data-layout=\"default\" data-autosize=\"false\" data-table-local-id=\"61a35667-4f63-43e9-b83f-532b17672502\" data-table-width=\"760\"><colgroup> <col \/> <col \/><\/colgroup><tbody><tr data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableRow\" data-prosemirror-node-block=\"true\"><th data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableHeader\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Do you have this?<\/p><\/th><th data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableHeader\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">So\u2026 you need this:<\/p><\/th><\/tr><tr data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableRow\" data-prosemirror-node-block=\"true\"><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Loose files, Excel sheets<\/p><\/td><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">\u27a1\ufe0f Consolidation with Data Manager<\/p><\/td><\/tr><tr data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableRow\" data-prosemirror-node-block=\"true\"><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Duplicate or obsolete data<\/p><\/td><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">\u27a1\ufe0f Validations and automatic cleaning<\/p><\/td><\/tr><tr data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableRow\" data-prosemirror-node-block=\"true\"><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Disconnected sources<\/p><\/td><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">\u27a1\ufe0f Integration from APIs and CSVs<\/p><\/td><\/tr><tr data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableRow\" data-prosemirror-node-block=\"true\"><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Manual data entry<\/p><\/td><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">\u27a1\ufe0f Scheduled ingestion flows<\/p><\/td><\/tr><tr data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableRow\" data-prosemirror-node-block=\"true\"><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">Uncontrolled growth<\/p><\/td><td data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"tableCell\" data-prosemirror-node-block=\"true\"><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">\u27a1\ufe0f Sustainable auditing and automation<\/p><\/td><\/tr><\/tbody><\/table><\/div><p class=\"pm-table-sticky-sentinel-bottom\" data-testid=\"sticky-sentinel-bottom\">Would you like to explore how Assets Data Manager could assist you in your organisation?<\/p><\/div><\/div><\/div><\/div><\/div><p data-prosemirror-content-type=\"node\" data-prosemirror-node-name=\"paragraph\" data-prosemirror-node-block=\"true\">At Quabu, we help you design the asset model, prepare your load flows, and make the most of this tool.<\/p><p><!-- \/wp:paragraph --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>En la gesti\u00f3n de activos empresariales (ITAM), la mayor\u00eda de las organizaciones se enfrenta al mismo problema: los datos de los activos est\u00e1n en todas partes, duplicados, incompletos o desactualizados. Una hoja Excel por aqu\u00ed, una base de datos antigua por all\u00e1, y alg\u00fan archivo plano que nadie quiere tocar\u2026 \u00bfte suena? Con este contexto&hellip;&nbsp;<a href=\"https:\/\/www.quabu.eu\/en\/que-es-assets-data-manager-y-por-que-deberias-prestarle-atencion\/\" class=\"\" rel=\"bookmark\">Read More &raquo;<span class=\"screen-reader-text\">\ud83e\udde0 What is Assets Data Manager and why should you pay attention to it?<\/span><\/a><\/p>","protected":false},"author":1,"featured_media":8718,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"neve_meta_sidebar":"","neve_meta_container":"","neve_meta_enable_content_width":"","neve_meta_content_width":0,"neve_meta_title_alignment":"","neve_meta_author_avatar":"","neve_post_elements_order":"","neve_meta_disable_header":"","neve_meta_disable_footer":"","neve_meta_disable_title":"","_themeisle_gutenberg_block_has_review":false,"footnotes":""},"categories":[66],"tags":[49,84,85],"class_list":["post-10466","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-articulos","tag-atlassian","tag-noticias","tag-rovo"],"aioseo_notices":[],"aioseo_head":"\n\t\t<!-- All in One SEO 5.0.2.1 - aioseo.com -->\n\t<meta name=\"description\" content=\"En la gesti\u00f3n de activos empresariales (ITAM), la mayor\u00eda de las organizaciones se enfrenta al mismo problema: los datos de los activos est\u00e1n en todas partes, duplicados, incompletos o desactualizados. 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